Aristo Law · Remote legal staffing
Hire Remote Legal Assistants & Paralegals for Your Law Firm at Lower Cost
Build a dedicated team for client intake, case management, document preparation, and legal administration. Aristo Law recruits remote support professionals around your practice, working hours, and workload.
Read more about Aristo Law
Aristo Law is a remote legal staffing and recruitment service for law firms. It helps attorneys define a support role, sources and screens candidates, and lets the firm interview and select the professional it will hire directly. The firm pays the selected team member separately and supervises work inside its own approved systems.
Firms can recruit for virtual legal assistance, paralegal support, client intake, case coordination, demand-package preparation, and medical-records administration. The role brief can reflect a practice area, software, schedule, and attorney-review boundaries; remote staff support the workflow while the law firm retains legal judgment and final approval.
You interview. You choose. You hire directly.
Client feedback
The recruitment process was easy, and the candidate quality impressed me.
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Claire S
I met the Aristo Sourcing team at an event. Their advice helped me decide to hire a virtual assistant for my new business, and I found the recruitment process easy and the candidates impressive.
View source ↗Close review ↑Skilled professionals integrated into our operations.
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Kasra D
Aristo Sourcing provided skilled people who integrated into our business, improved productivity, and helped manage costs. Their team supported the transition.
View source ↗Close review ↑They helped me grow my team over the years.
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Simon T
I have hired through Aristo Sourcing over several years. The team has been helpful and moved quickly when I needed recruitment support.
View source ↗Close review ↑Exceptional hires saved me substantial time.
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Constantin O
I hired a couple of people through Aristo Sourcing and saved time that I would otherwise have spent recruiting them myself.
View source ↗Close review ↑The Aristo team was responsive and helped us find strong candidates.
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Seth Evans
“The Aristo team has always been great at communication, very responsive when we’ve had any questions or concerns, and we’ve gotten some really great candidates and some great new hires for the team as well.”
Watch Seth’s testimonial ↗How Aristo Law helps firms grow
More capacity for the work behind every matter.
Aristo Law’s internal figures reflect the firms and workflows it has supported. Ask our team about the measurement period and how results may apply to your practice.
Aristo Law internal figures. Individual outcomes vary by firm, role, and measurement period.
Compare first-year hiring costs
Estimate the cost of your next support hire.
Change the annual amounts to match your local market and candidate salary. This is a planning estimate, not a quote or promised savings.
Illustrative starting inputs. Confirm salary, benefits, equipment, taxes, and any local obligations for your firm.
Choose the support you need
The right legal support starts with the right role.
Hire for the work that needs a clear owner—from the first client inquiry to the next case milestone.
View all staffing services ↗Mads Singers on delegating responsibility to your team · 2021 interview
Legal staffing roles
Match a person to the work.
Virtual legal assistant
Keep calendars, client updates, matter files, and everyday administration moving.
Talk to our team ↗Remote paralegal
Add support for research, drafting, discovery, and case preparation under attorney supervision.
Talk to our team ↗Legal intake specialist
Organize new inquiries, collect initial case details, and coordinate consultation follow-up.
Talk to our team ↗Litigation case manager
Coordinate records, deadlines, tasks, and client communication across active matters.
Talk to our team ↗Virtual demand writer
Prepare draft demand packages and organize supporting records for attorney review.
Talk to our team ↗Medical records specialist
Track records requests, organize provider files, and flag missing documentation.
Talk to our team ↗Practice-specific recruitment
Your practice area shapes the candidate brief.
The documents, deadlines, client conversations, and software differ across legal practices. We use those requirements to define the support your firm needs.
Personal injury
Intake, treatment records, demands, and litigation support.
Immigration
Client questionnaires, document collection, and case tracking.
Family law
Client coordination, financial documents, and matter organization.
Estate planning
Intake, document preparation support, and signing coordination.
Mass tort
High-volume intake, records collection, and claimant follow-up.
Business & transactional
Contract administration, corporate records, and closing coordination.
Role × practice × workflow
Match the role to the work and systems.
Personal injury · Litigation paralegal
Deliverables: records, discovery organization, demand drafts, and trial-preparation support.
Software brief: Filevine, CASEpeer, Clio, or the firm’s own systems.
Explore PI staffing ↗Immigration · Intake specialist
Deliverables: questionnaires, evidence collection, appointment follow-up, and case-status updates.
Software brief: firm-selected case tracking and document tools.
Explore immigration staffing ↗Estate planning · Legal assistant
Deliverables: family and asset intake, signing coordination, and funding follow-up.
Software brief: Clio, MyCase, Smokeball, or firm-approved drafting tools.
Explore estate planning staffing ↗Software your firm may use
Support that fits the systems you already use.
Candidate requirements can include familiarity with your case-management, communication, and document tools. Confirm the exact software experience during the hiring brief.
Work inside your firm’s systems
A clear workflow, not another platform to learn.
Aristo recruits a professional around the tools your team already uses. Define the role, candidate requirements, communication lane, access permissions, and attorney review points before the hire starts. See how a role brief, candidate shortlist, interviews, and selection can be organized. The platform screen is a product illustration; confirm current features with our team.
Compare the hiring model
Choose the staffing model your firm can supervise.
| Decision point | Local in-house hire | Freelance marketplace | Aristo direct-hire recruitment |
|---|---|---|---|
| Recruitment | Firm sources and screens locally. | Firm selects from marketplace profiles. | Aristo sources and screens against your approved brief. |
| Cost structure | Salary and applicable local benefits or overhead. | Variable contract or hourly fees. | $2,997 one-time recruitment fee; salary paid separately. |
| Timing | Depends on the local candidate pool. | Depends on the provider and screening. | Published 7–10 day hiring process after scoping; availability varies. |
| Work and systems | Firm trains the hire on its workflows. | Experience must be checked for each person. | Candidate brief can specify practice area, tasks, software, and hours. |
| Supervision and access | Firm controls assignments and permissions. | Firm defines contract, access, and review. | Firm hires directly and controls work, permissions, legal review, and compliance. |
A clear path to your next hire
Tell us what needs to move. We help you find the person.
Define your role
Discuss your practice area, recurring tasks, systems, working hours, and candidate requirements in a free consultation.
Review your recruitment brief
Agree on the scope and quote. Aristo sources and screens candidates against the responsibilities you have defined.
Interview and select
Choose the candidates you want to meet, assess their fit, and select the professional you want to hire directly.
Bring your hire into the workflow
Set approved access, reporting lines, task priorities, and review checkpoints so the role has a clear start.
Define the responsibilities first. Match the candidate to the work.
Direct hire · Transparent recruitment
A one-time recruitment fee. A dedicated member of your team.
Aristo Law recruits your remote assistant. Your firm hires the selected professional directly, pays their salary separately, and manages the day-to-day work.
Discuss the role, experience level, schedule, and compensation expectations before recruitment begins.
Recruitment fee
One-time fee for recruitment
- Candidate sourcing and screening around your role
- Your choice of interviewees and final hire
- Published hiring timeframe of 7–10 days after scoping; timing depends on the brief and candidate availability
- Replacement of unsuccessful hires within the first three months at no extra recruitment cost
Employee salary is separate. Confirm the engagement terms and replacement conditions during your consultation.
Discuss pricing and requirementsBuilt to work inside your firm
Keep the expertise. Delegate the recurring work.
Legal process outsourcing works best when every task has an owner, an approved system, and a clear review point. Your attorney team retains legal judgment and final approval.
Fit the role to your systems
Define the case-management software, document tools, communication channels, and working hours the candidate will use.
Make supervision practical
Assign one manager, document recurring tasks, and agree on when questions or exceptions must reach an attorney.
Control access from day one
Use firm-approved accounts, appropriate permissions, confidentiality procedures, and secure document handling.
People behind the recruitment
Talk to a team that understands remote staffing.
Aristo Law recruits remote legal support professionals for law firms. Mads Singers leads the Aristo team, which defines the work with each firm, screens candidates, and helps the firm select its next hire.
Before you hire
Questions about virtual legal staffing
What can a virtual legal assistant handle?
A virtual legal assistant can support scheduling, client communication, matter organization, document preparation, intake, and other recurring administrative workflows. Responsibilities depend on the role brief, the candidate’s experience, and your firm’s supervision.
How is a remote paralegal different from a legal assistant?
A remote paralegal role usually places more emphasis on substantive legal support, such as research, drafting assistance, discovery organization, and case preparation. A legal assistant role often emphasizes administration and client coordination. We define the actual responsibilities before recruiting.
Who employs and supervises the remote professional?
Your firm hires the selected professional directly and pays their salary separately from Aristo’s recruitment fee. Your firm manages assignments, access, supervision, and performance.
Where are candidates based, and can they work our hours?
Aristo primarily recruits from South Africa and the Philippines. Your working hours and time-zone requirements form part of the candidate brief. Discuss any location or schedule preferences during the consultation.
Can we recruit for part-time support?
Yes. Discuss the hours and responsibilities you need so the recruitment brief reflects the role. Availability and compensation depend on the candidate and agreed scope.
Will remote staff provide legal advice to our clients?
The staffing role supports your legal team. Legal advice, strategy, final review, and decisions remain with the responsible attorney. Define those boundaries in the role description and onboarding process.
Video testimonial · Aristo
Hear from a client about hiring support.
Seth Evans, CEO of Big Fish Local, discusses communication, candidate quality, and the hires his agency made through Aristo Sourcing. His business is in digital marketing; the video describes his experience with the wider Aristo team.
Seth Evans · Big Fish Local
Law firms Aristo Law has worked with
Built for legal teams across the U.S.
Build the support team your caseload needs.
Start with your busiest workflow. We’ll help you define the next hire.
Learn before you delegate
Legal Process Outsourcing Guide
Virtual Legal Assistant – Streamlining Legal Operations
Read the guide ↗
What Is a Legal Virtual Paralegal? Duties, Costs, and Law Firm Support
Read the guide ↗
How to Hire a Paralegal for Your Law Firm: Recruitment, Skills and Costs
Read the guide ↗
Medical Records Specialist – Managing Case Evidence Efficiently
Read the guide ↗
Litigation Case Manager: Definition, Legal Case Management, Litigation Support, and Law Firm Workflows
Read the guide ↗
Estate Planning Paralegal: Responsibilities, Benefits, Probate, and Law Firm Outsourcing
Read the guide ↗
Family Law Virtual Paralegal Support: Divorce Case Management, Legal Workflow Efficiency, and Remote Legal Assistance
Read the guide ↗
Immigration Paralegal: Jobs, Responsibilities, and Career Path
Read the guide ↗
Remote Corporate Paralegal – Strategic Advantages, Corporate Legal Support, and Law Firm Efficiency
Read the guide ↗